The board portal is an essential tool for governing an organization. Committees, boards, and executive leadership teams use it to streamline meeting workflows. They can collaborate with confidence thanks to the security functions and also align on strategic decisions. It also cuts down on costs and time spent on physical board materials. It isn’t easy for companies to select the appropriate tool, as there are many different software providers for boards. An effective method to narrow down the options is by conducting a comparison of the board portal software. This includes assessing the security level, preferred tools for managing boards and service/support.
Determine Your Needs
To begin the process start by deciding on the most important aspects for your board portal. This includes an assessment of the number of board members as well as the kind of information you will be sharing. Consider the features required to meet these needs (e.g. secure messaging, D&O questionnaire help, around-the-clock client support). The information you’ve gathered can be used in evaluating the different portals available to board members and select the one that will meet your requirements.
Examining the Security Level of Your Board Portal
Board meetings must have the highest level of security because they are discussing sensitive and confidential documents. Find a system that utilizes encrypted confidential files to protect your website from hacking and data theft. A portal that has an audit trail enables you to trace who has accessed or edited documents.